{"id":488,"date":"2026-03-24T16:45:04","date_gmt":"2026-03-24T16:45:04","guid":{"rendered":"https:\/\/www.sikasoftonline.net\/?p=488"},"modified":"2026-03-26T11:18:22","modified_gmt":"2026-03-26T11:18:22","slug":"cash-deposit-impersonal","status":"publish","type":"post","link":"https:\/\/www.sikasoft.net\/index.php\/2026\/03\/24\/cash-deposit-impersonal\/","title":{"rendered":"Cash Deposit-Impersonal"},"content":{"rendered":"\n

The Cash Deposit – Impersonal<\/strong> page is used by tellers and back-office staff to record incoming funds that do not go directly into a regular customer’s savings or current account. This page is used to debit a Cash Account<\/strong> and credit a specific General Ledger (GL) Account<\/strong> (e.g., for application fees, stationary sales, external income, or other miscellaneous branch revenue).<\/p>\n\n\n\n\n\n\n\n

PURPOSE<\/h3>\n\n\n\n
    \n
  • To record incoming administrative or miscellaneous funds<\/strong> received at the branch.<\/li>\n\n\n\n
  • To debit the teller’s Cash Account<\/strong> to reflect physical cash received.<\/li>\n\n\n\n
  • To credit a specific General Ledger (GL) Account<\/strong> acting as the revenue or holding account.<\/li>\n\n\n\n
  • To securely complete a required Cash Denomination breakdown<\/strong> to verify physical funds.<\/li>\n\n\n\n
  • To manage and review unauthorised or pending impersonal transactions for the day.<\/li>\n<\/ul>\n\n\n\n

    STEP-BY-STEP GUIDE<\/h3>\n\n\n\n

    Step 1 \u2014 Navigate to Cash Deposits-Impersonal<\/strong>\u00a0<\/p>\n\n\n\n

    Open theBackoffice<\/strong>\u00a0module and select the\u00a0Cash Deposit – Impersonal<\/strong>\u00a0(Miscellaneous Deposits) menu option.<\/p>\n\n\n\n

    Step 2 \u2014 Verify Transaction details<\/strong>\u00a0<\/p>\n\n\n\n

    At the top of the form, the system automatically assigns the following:<\/p>\n\n\n\n

      \n
    • Trans. Date:<\/strong> The current server date.<\/li>\n\n\n\n
    • Ref # & Batch #:<\/strong> The system auto-generates references for tracking the transaction.<\/li>\n<\/ul>\n\n\n\n

      Step 3 \u2014 Set the Account to Debit<\/strong>\u00a0<\/p>\n\n\n\n

      In the first main row:<\/p>\n\n\n\n

        \n
      1. Ensure the “Cash”<\/strong> radio button is selected.<\/li>\n\n\n\n
      2. The dropdown next to it will default to your CASH Accounts<\/strong>.<\/li>\n\n\n\n
      3. The A\/C to Debit<\/strong> will automatically populate with your specific Teller Cash Account (e.g., ELECTRONIC CASH - AT CASH<\/code>). This tells the system that your tellering till is receiving the physical money.<\/li>\n<\/ol>\n\n\n\n

        Step 4 \u2014 Set the GL Account to Credit<\/strong>\u00a0<\/p>\n\n\n\n

        Under the red\u00a0“General Ledger Accounts to Credit”<\/strong>\u00a0section:<\/p>\n\n\n\n

          \n
        1. Use the Find<\/strong> button or directly use the dropdowns to locate the correct GL Account.<\/li>\n\n\n\n
        2. Select the A\/C to Credit<\/strong> or A\/C Name<\/strong> (e.g., “Stationary Sales” or “Application Fees”). The system will populate the corresponding GL account code.<\/li>\n<\/ol>\n\n\n\n

          Step 5 \u2014 Enter Payer & Description details<\/strong><\/p>\n\n\n\n

            \n
          1. Paid In By:<\/strong> Type the name of the individual depositing the money (e.g., “Kwame Mensah” or “Walk-in Customer”).<\/li>\n\n\n\n
          2. Entry Description:<\/strong> Type a clear, brief reason for the deposit (e.g., “Payment for 2 passbooks”).<\/li>\n<\/ol>\n\n\n\n

            Step 6 \u2014 Enter Amount and Save<\/strong><\/p>\n\n\n\n

              \n
            1. In the Deposit Amount<\/strong> field, enter the exact amount of cash received.<\/li>\n\n\n\n
            2. Click the orange Save<\/strong> button. (The system will update the “Transaction Total” on the right side of the screen).<\/em><\/li>\n<\/ol>\n\n\n\n

              <\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n

              Step 7 \u2014 Complete Cash Denomination<\/strong>\u00a0<\/p>\n\n\n\n

              Before the transaction is finalized, you must verify the physical cash:<\/p>\n\n\n\n

                \n
              1. Click the purple Cash Denomination<\/strong> button below the Save area.<\/li>\n<\/ol>\n\n\n\n
                \"\"<\/figure>\n\n\n\n
                  \n
                1. A window will open where you must enter the exact count of bank notes and coins received.<\/li>\n\n\n\n
                2. The total from the denomination count must exactly match<\/strong> the deposit amount entered earlier. Save the denomination.<\/li>\n<\/ol>\n\n\n\n
                  \"\"<\/figure>\n\n\n\n

                  Step 8 \u2014 Review and Finalize<\/strong>\u00a0<\/p>\n\n\n\n

                  Once saved, the transaction drops into the table at the bottom of the screen showing: Date, Trans No., A\/C Name, Description, Amount, and the Input By user.<\/p>\n\n\n\n

                    \n
                  • Click + New Transaction<\/strong> if you need to process another payment.<\/li>\n<\/ul>\n\n\n\n
                    \"\"<\/figure>\n\n\n\n
                    \"\"<\/figure>\n\n\n\n
                      \n
                    • Click View Unauthorised Entries<\/strong> (yellow button) to review all pending deposits that require authorization by a supervisor.<\/li>\n<\/ul>\n\n\n\n
                      \"\"<\/figure>\n\n\n\n
                      \"\"<\/figure>\n\n\n\n

                      KEY NOTES<\/h3>\n\n\n\n

                      <\/p>\n\n\n\n

                        \n
                      • Debit\/Credit Logic:<\/strong> This screen debits your Teller Cash GL<\/strong> (increasing physical cash on hand) and credits an Income or Liability GL<\/strong>.<\/li>\n\n\n\n
                      • Denomination is Mandatory:<\/strong> You must always complete the Cash Denomination step. The deposit cannot be processed if the physical cash breakdown does not equal the entered amount.<\/li>\n\n\n\n
                      • Unauthorised Entries:<\/strong> Depending on your branch’s control setup, these entries may drop into an “Unauthorised” state, requiring a supervisor to approve them before the GL accounts are officially hit.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

                        The Cash Deposit – Impersonal page is used by tellers and back-office staff to record incoming funds that do not go directly into a regular customer’s savings or current account. This page is used to debit a Cash Account and credit a specific General Ledger (GL) Account (e.g., for application fees, stationary sales, external income, or other miscellaneous branch revenue).<\/p>\n","protected":false},"author":7,"featured_media":506,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,14],"tags":[],"class_list":["post-488","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-back-office","category-cash-deposit-impersonal"],"_links":{"self":[{"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/posts\/488","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/comments?post=488"}],"version-history":[{"count":6,"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/posts\/488\/revisions"}],"predecessor-version":[{"id":654,"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/posts\/488\/revisions\/654"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/media\/506"}],"wp:attachment":[{"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/media?parent=488"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/categories?post=488"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sikasoft.net\/index.php\/wp-json\/wp\/v2\/tags?post=488"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}